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Candidate Privacy Policy

Scorpion Enterprises LLC

Candidate Privacy Policy

Last updated: 8/21/26

At Scorpion, we are committed to ensuring that your personal information is protected and never misused.

Scorpion (“Scorpion,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share throughout our recruiting process. This Candidate Privacy Notice explains how we collect, use, disclose, retain, and protect your personal information when you apply for employment or contract opportunities with Scorpion. This notice applies to applicants who apply through our Greenhouse-hosted careers site, recruiters, employee referrals, recruiting events, social media, or other recruiting channels.

If you are a California resident, please also review our California Candidate Privacy Notice, which supplements this notice with additional rights under California law.

What personal information do we collect?

We collect personal information two main ways: information you provide to us directly, and information we obtain from other sources.

  • Information you provide when you contact or interact with us through our Greenhouse-hosted careers site, email, phone, or recruiting events. For example, when you inquire about an opportunity or submit a CV or resume. This may include your name, email address, postal address, contact number, and career history, as well as any other personally identifiable information you choose to share with us. We may also ask for additional information to assist with our recruitment process and in the event you are offered a job.
  • Information from other sources, such as employee referrals, recruiters, recruiting events, and publicly available professional profiles (for example, LinkedIn). We may combine this with the information you provide to assess your suitability for a role.

You can decline to provide certain information, or ask us to remove from our records information that you previously shared. If you do so, you may not be able to progress an application or take full advantage of a career at Scorpion.

AI-Assisted Recruiting Tools

We use technology to assist with recruiting tasks such as interview scheduling, video interviewing, and note-taking. For example, during virtual interviews we may use an AI-assisted note-taking tool to capture notes and transcripts. Where this tool is used, you will be notified before the interview and asked for your consent, and you may decline its use without any effect on your candidacy.

These tools support our recruiting process but do not make hiring decisions. Employment decisions are made by our recruiters and hiring teams using multiple job-related factors.

How do we use your personal information?

We share your personal information with certain third parties who provide services on our behalf. They only have access to the personal information they need to perform those services. They are required to keep your personal information confidential and may not use it other than as we ask them to, and always in accordance with this privacy policy.

We use the personal information you share with us in the following ways:

  • To communicate with you
  • To provide you with updates about your Scorpion application
  • To provide services and support for any application you make
  • To facilitate any application you make to Scorpion
  • To provide updates to you about any changes to Scorpions' policies, terms and conditions, and any other matters which we may need to tell you
  • If you have asked us to keep you informed of other opportunities at Scorpion, we may periodically contact you to tell you about these
  • To respond to your queries and requests

We are required by law to state a “legal basis for processing,” i.e., to tell you on what grounds we are allowed to use your information. In order to assess your suitability for a role and consider your job application, including information obtained from the sources described above, we rely upon legitimate interests for the processing of your personal information as described above.

Subprocessors and service providers

We share candidate personal information with service providers who perform recruiting functions on our behalf, including our applicant tracking and careers site hosting provider (Greenhouse), a video-interviewing provider, an AI-assisted note-taking provider, and, after a conditional offer, and background-check provider. Each is contractually required to use the information only to provide services to us and to protect it consistent with this notice.

Contacting you in the future

If you have opted in to be informed of other opportunities at Scorpion, our team may contact you via email, post, SMS, social media platforms, and by phone. We will retain your information for this purpose until you unsubscribe or ask us to stop.

SMS Privacy Notice

If you provide your mobile phone number and consent to receive text messages when applying for a position with Scorpion, we may contact you via SMS for recruiting-related purposes. These messages may include:

  • Application status updates
  • Interview scheduling and confirmations
  • Reminders and follow-ups
  • Offer-related communications

We do not use SMS messaging for marketing purposes, and we do not sell or share your mobile number or SMS consent with third parties for their marketing use.

SMS communications may be facilitated through third-party service providers (such as our texting platform, Grayscale by Paylocity), who process data on our behalf in accordance with our instructions and applicable privacy laws.

Please read the SMS Terms & Conditions here.

Links to third party websites

We may provide links to other websites which are not operated and controlled by Scorpion.

We have no control over and are not responsible for the content of those sites or how the third parties responsible for them collect and use your personal information. We do not endorse or make any representations about third party websites.

Third party websites may have their own privacy policies explaining how they use and share your personal information. You should carefully review those privacy policies before you use these websites to make sure that you are happy with how your personal information is being collected and shared.

We use Greenhouse as our Applicant Tracking System as well as to host our careers site, so your application is submitted through and stored within Greenhouse. To learn more about the privacy practices of Greenhouse, please review the Greenhouse Privacy Policy.

How long do we keep your personal information?

We will retain your personal information for as long as needed for the purposes for which it was collected. If we do not employ you, we may retain your personal information for up to 7 years, as required by state law, for legal, analytical, and system administration purposes and to consider you for potential future roles. Thereafter, we may retain a minimal amount of your personal data to record your recruiting activity with us.

If you are successful in your application and hired by Scorpion, the Company will retain information collected during the application and interview process, and thereafter during your employment with Scorpion, in accordance with state and federal laws.

How do we protect your personal information?

Scorpion is committed to protecting the personal information you share during the recruiting process. We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, disclosure, alteration, or destruction.

Access to candidate information is limited to employees and authorized service providers who require it to perform their job responsibilities. Scorpion uses security measures such as role-based access controls and Single Sign-On (SSO) authentication to help protect access to recruiting systems. We also work with trusted third-party service providers, including our Applicant Tracking System (Greenhouse), that maintain security measures designed to safeguard the information they process on our behalf.

Although we take reasonable steps to protect your personal information, no method of transmitting or storing data electronically is completely secure. As a result, we cannot guarantee the absolute security of your information.

Your rights

You are entitled to ask:

  • Access your personal information For a copy of the personal information we hold about you and details about how we process your personal information.
  • Correct your personal information To have any inaccuracies in your personal information corrected.
  • Receive your personal information If we process your personal information by automated means and on the basis of your consent (see “How do we use your personal information?” above), you may ask us to provide your personal information in a structured, commonly used, and machine readable format. You may also ask us to provide your personal information directly to a third party in this format and, if technically feasible. Delete or restrict the use of your personal information
  • Delete or restrict the use of your personal information To have your personal information erased or to have our use of it restricted, for example, if your preferences change or if you no longer want us to send you the information you have requested.

Please contact us using the details set out below if you would like to exercise any of these rights.

Changes to this privacy policy

We will review and update this privacy policy from time to time and will note the date it was last updated at the top of this notice.

Contact us

If you have any questions, comments, or concerns about this notice or how Scorpion collects, uses, or processes your personal information, please contact our Privacy Team at [email protected].