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Job Overview
The Accounts Payable Specialist performs a variety of general accounting and operational support tasks in the Accounts Payable/Accounting team.
What You'll Do
Responsibilities:
- Maintains financial records and ensures that financial transactions are properly recorded (including bank account activity, credit card transactions, lockbox deposits and check payments)
- Processes and validates vendor invoices, credit card statements and reimbursement requests
- Prepares various reports - vendor activity, rebates for partner agencies and customers, cost analysis, etc.
- Ensures the accuracy of entries to ledger accounts and reconciles subsidiary ledger accounts to the general ledger
- Assists with accounting projects such as annual financial audits, system migrations, variance analysis and others
- Administrative functions including mail scanning, bank deposits, etc.
- Attention to detail and accurate data entry is mandatory, as is the ability to work with deadlines and multiple projects
- A significant amount of inter-departmental coordination with department heads, account managers and sales representatives is also to be expected when working with expense reports
- In addition to the daily traffic workload, you will have monthly and quarterly goals and games based around accounting close cycles, payables, projects, etc.
What You'll Need
Qualifications:
- High school diploma/GED required
- 1-3+ years of bookkeeping, payables or equivalent experience in a commercial/professional environment
- Strong proficiency in MS Windows and MS Office applications
- Well-versed in Google Sheets/Excel and Docs
- Versatility with some CRM and ERP systems (Sage Intacct, MS Dynamics, Salesforce, etc.)
- 10-key by touch
- College-level math and accounting preferred
- Excellent written & verbal communication
- Ability to prioritize and manage multiple responsibilities
- Basic Adobe Acrobat functionality